MONTHLY PAYROLL DEADLINES
Contract Employee Payroll Deadlines
- Contract employee deadlines to input leave.
- Deadlines for Supervisors/Manager to approve leave.
NANCE/Adjunct/Overload Payroll Deadlines
- NANCE, Adjunct, Overload deadlines to input time and/or leave.
- Deadlines for Supervisors/Managers to approve time and leave.
IMPORTANT PAYROLL REMINDERS – PLEASE REVIEW
Other Personnel & Payroll Deadlines
| Transaction | What to submit to the Business Office to start hire/rehire process | When you should submit |
| Adjunct New Hire (returning adjuncts that have been separated from the District for more than 18 months are also considered to be a new hire) | Signed Adjunct PAS, Personal Profile Form and PDF of job application | 2 months prior to projected start date |
| Existing Adjunct or Overload, Additional Assignment | Signed Adjunct or Overload PAS | 1 month prior to projected start date |
| NANCE New Hire | Signed NANCE PAS + Personal Profile Form | 2 months prior to projected start date |
| NANCE Rehire (less than 60 days) | Signed NANCE PAS | 1 month prior to projected start date |
| New Pro Rata | Signed Adjunct PAS + Personal Profile Form | 2 months prior to projected start date |
| GL Changes |
Adjunct= update comment section in CS + email Admin Tech NANCE= email Business Office Admin Tech Contract= email Business Office Support Supervisor |
1 month prior to projected effective date |
| SDCCD Student Volunteers | Volunteer/Intern Worker Registration Form, POI Request Form, Student Enrollment Form + Class Schedule | 1 month prior to projected start date |
| Non-SDCCD Student Volunteers | Volunteer/Intern Worker Registration Form, POI Request Form, Live Scan Clearance, TB Clearance (email Business Office Admin Tech to initiate Live Scan and TB Clearances) | 1 month prior to projected start date |
| Consultants/Contractors | Consultant/Contractor Registration Form, POI Request Form | 1 month prior to projected start date |
Employees may NOT be scheduled to work until they receive email clearance from the Business Office AND once they receive a timesheet dedicated for their assignment.