MONTHLY PAYROLL DEADLINES
Contract Employee Payroll Deadlines
- Contract employee deadlines to input leave.
- Deadlines for Supervisors/Manager to approve leave.
NANCE/Adjunct/Overload Payroll Deadlines
- NANCE, Adjunct, Overload deadlines to input time and/or leave.
- Deadlines for Supervisors/Managers to approve time and leave.
IMPORTANT PAYROLL REMINDERS – PLEASE REVIEW
Other Personnel & Payroll Deadlines
| Transaction | What to submit to the Business Office Shared Folders to start the hire/rehire process | When you should submit to the Shared Folders |
| Adjunct new hire (returning adjuncts that have been separated from the District for more than 18 months are also considered to be a new hire) | Signed Adjunct PAS, Personal Profile Form and PDF of job application | 2 months prior to projected start date |
| New Pro Rata | Signed Adjunct PAS and Personal Profile Form | 2 months prior to projected start date |
| Existing Adjunct or Overload, Additional Assignment | Signed Adjunct or Overload PAS | 1 month prior to projected start date |
| NANCE New Hire |
Signed NANCE PAS and Personal Profile Form
|
2 months prior to projected start date |
| NANCE Rehire (less than 60 days) |
Signed NANCE PAS
(Student Waiver and Class Schedule are also additionally required if new hire is a student) |
1 month prior to projected start date |
| GL Changes |
Adjunct= update comment section in CS + email Admin Tech
NANCE= email Business Office Admin Tech
Contract= email Business Office Support Supervisor |
At least 2 weeks prior to projected effective date |
| POI SDCCD Student Volunteers | Volunteer/Intern Worker Registration Form, POI Request Form, Student Enrollment Form + Class Schedule |
1 month prior to projected start date
|
| POI Non-SDCCD Student Volunteers | Volunteer/Intern Worker Registration Form, POI Request Form, Live Scan Clearance, TB Clearance (email Business Office Admin Tech to initiate Live Scan and TB Clearances) | 1 month prior to projected start date |
| POI Consultants/Contractors | Consultant/Contractor Registration Form, POI Request Form | 1 month prior to projected start date |
Example: If you would like to aim for an Adjunct New Hire to start working on January 1st, please submit the signed Adjunct PAS, Personal Profile Form and PDF of job application to the Business Office Shared Folders by November 1st
Employees may NOT be scheduled to work until they receive email clearance from the Business Office AND once they receive a timesheet dedicated for their assignment.