College Council

Chair Requirements

Co-chair: College President (non-voting)

Co-chair: Constituency member from Faculty, Classified Professionals, or Students. 

Constituency co-chairs will rotate on an annual basis and may opt out during their rotation. 

Committee Membership

ADMINISTRATORS (3) CLASSIFIED PROFESSIONALS (3) FACULTY (5) STUDENTS (3)
College President (non-voting) Classified Senate President Academic Senate President ASG President
Vice President of Instructional Services Classified Senate Vice President Academic Senate Vice President or President Elect Designee
Vice President of Student Services Senator At-Large Chair of Chairs Designee
Vice President of Administrative Services Alternates (1) Designee Alternates (1) Designee Alternates (1) Designee
Alternates (1) Designee

Committee Purpose/Charge

The College Council is the apex participatory governance committee, which provides guidance and recommendations to the College President regarding institutional policies, planning, and processes on college-wide issues in support of the college mission. The Council will address college-wide and District issues though a collaborative, inclusive, integrated approach to ensure communication, transparency, and to facilitate timely and effective recommending efforts. Academic and Professional Matters will be shared for input.

Committee Responsibilities

This committee makes recommendations to the College President including operational and policy recommendations for the District and/or Board of Trustees. This committee is empowered to create ad hoc groups or taskforces to deal with issues not addressed by standing committees. The College Council has responsibilities that fall into the following five (5) areas:

Recommendations

  1. Consider and discuss issues brought from constituent groups.
  2. Identify any and all Academic and Professional Matters (10 + 1) specific to faculty consultation and ensure that appropriate consultation of college council members with their respective bodies is afforded in this process.
  3. Recognize any issues or items presented that may require appropriate constituency consultation with respective groups and identify a timeline for that process.
  1. Formulate recommendations to the College President on District-wide and college-wide matters based on participatory governance committee recommendations, Board Policies, Administrative Procedures, and other laws.
  2. Formulate recommendations to the College President on matters where no existing committee or group exists.

Accreditation

  • Develop and implement an ongoing and cyclical review of college performance in all Accreditation Standards.

Governance

  • Guide and coordinate the work of standing committees, including facilitating communication and collaboration between committees and constituent groups.
  • Ensure Academic and Professional Matters are clearly distinguished and routed appropriately by the Academic Senate representatives serving on all participatory committees.
  • Collate and disseminate annual summaries from standing participatory governance committees.
  • Set up ad-hoc committees or groups, when needed, to deal with issues not addressed by the standing committees.
  • Convene the chairs of all governance committees each spring for calendaring, training, and planning for the subsequent academic year.
  • The College Council is the body to receive and coordinate requests to initiate any changes to college governance committees.

Governance Evaluation

  • Annually evaluate the participatory governance structure and process, including standing committees and the College Council.
  • Maintain clear governance practices and policies with a commitment to continuous improvement and consensus building including reviewing and revising policies and procedures related to the charge and procedures of all standing participatory governance committees.
  • Review recommendations for new committees.

Planning

  • Coordinate and ensure transparent integration of annual District, institution-wide and unit planning processes, recommendations, and reports.
  • Communicate ongoing conversations to the college constituencies and seek input and feedback on college-wide initiatives, plans, and procedures.
  • Ensure that implementation of college plans includes equity, inclusion and diversity to reflect current needs, goals, and priorities.
  • Ensure regular evaluation of the effectiveness of the college’s overall planning processes.

Subcommittees

Grants and Initiatives Subcommittee

Committee Procedures

  • The College President serves as the Co-Chair of this committee but is a non-voting member.
  • The Constituency Co-Chair shall retain voting rights.
  • Agenda items may be brought forward from any constituent group.
  • Any member can withdraw any consent items from the agenda for deliberation in the meeting.
  • Members can request to withdraw any agenda items that are not appropriate per the committee's charge or that need to be withdrawn due to unforeseen circumstances.
  • Academic and Professional Matters are presented as information only.
  • The College President’s office will provide the note taker and clerical support.
  • Quorum is 50% +1 of each constituency group’s members (i.e., 2 per constituency group).
  • The College Council should attempt to achieve consensus when possible.
  • The normal term limits for non-positional designations apply to College Council.
  • For alternate or non-positional designee positions on College Council, appointments are made by their constituencies.

 

Meeting Frequency

The College Council will meet a minimum of once per month during the academic year.

Contact Information

Laura Murphy